I-9 form
In the United States, the I-9 form is used to verify that an individual is legally permitted to work in the country and that their personal information matches the form. All employees and employers must complete the I-9 form.
- For those unfamiliar with the I-9 requirements, please refer to the Employee Information section. This section covers the information that the employee must provide, such as full name, address, date of birth, employee status with respect to the United States or U.S. immigration status, among other things.
- It is the employer’s responsibility to properly complete Section 2 and verify the accuracy of this information to confirm that the employee has the correct documents (i.e. passport, driver’s license) and is authorized to work in the United States.
- There are therefore three separate categories of important documents that employees must provide to satisfy the employer’s personal identification and work eligibility requirements, and these are divided into List A, List B, and List C as material evidence of the legal right to work.
- Student records should typically be retained for a specified period of time. Employers retain Form I-9 for three years from the date an individual is hired or for one year after the individual’s employment ends, whichever is later.
Therefore, completing Form I-9 helps the institution comply with applicable immigration employment requirements.
Authorized representative i 9
Two people, the employer and the employee, are closely involved in the process of completing the Form I-9, Employment Eligibility Verification, and both fully understand the functions of an authorized representative. This handbook provides a detailed description of an authorized representative—who he or she is, what he or she is required to do, and what functions he or she performs in the I-9 process.
Who is an authorized representative?
An authorized representative is a person who completes Section 2 of the electronic or paper Form I-9, Employment Eligibility Verification at the request of the employer or any formal representative of Section 2. This entity can be any person whom the employer entrusts with confirming the employee’s identity and work authorization documents. In other words, it should be clear that we are not using the definition of an employee of the company to understand who the representative is.
Understanding Form I-9
Form I-9: Employment Verification Certification is an important document in the United States that is used to confirm the employee’s eligibility for work. This form is useful not only for employees but also for their employers and serves as a preventive measure in the case of illegal immigrants. Below is a complete explanation of Form I-9, its importance in hiring and the type of documents required from the employee after the issuance of Forms I-9.
Key Sections of Form I-9
Section 1: Employee Information and Attestation
- Who Completes It: The employee will do it.
- Elements Included: Employees are required to provide their address, name, date and year of birth, and classification. This should be done before the employee’s first day of work.
- Essential: There is a place where the person must sign to prove the accuracy of the information provided.
Section 2: Employer Review and Verification
- Who does it: The employer or designated supervisor.
- Document Verification: Employers should verify authentic documents that verify the name and status of the person being billed. Billing, but not limited to, consistent credentials such as a U.S. passport, green card, or several other documents (in the I9 List A, List B, or List C).
- Performance Period: Five days; 3 days when the employee starts working for the company
Section 3: Re-evaluation and Re-employment
- Purpose: This particular section is intended for employees whose work authorization has expired or who have been rehired within three years of the initial employment.
- Employer Responsibilities: This section necessitates the store/company/employer to fulfill it so as to affirm that the employee still exists and is qualified.
Types of Acceptable Documents
Documents presented must fall into one of three categories:
List A: Such Doсuments Establish Identification and Employment (like U.S. Passport, Green Card).
List B: Such Doсuments Establish Identity (like Must Show Driver’s License/District ID).
List C: Such Doсuments Establish Employment (like Provide Your Social Security Card, Must Show Birth Certificate).
Common Mistakes That Can Be Made
- Incorrect Data: It is important that all data is captured accurately to avoid complications.
- Late Submission of Forms: The I-9 is a form that must be completed within a specific time frame and that is all there is to it as far as compliance is concerned.
- Allowing Duplicate Documents: Employers only require proven qualifying documents and as such are required to verify the actual documents. Photocopies are not acceptable.
The I-9 form is essential for employment in the United States and is important because it helps employees in the United States ensure that the employee has the proper legal documents and can legally perform the job. The need to know the prerequisites and processes of the I-9 form is due to legal reasons and effective strategies such as recruitment.